Facilities
The Davidson County Community College Conference Center was designed for maximum flexibility. We can accommodate groups up to 260 or provide a comfortable, fully equipped executive conference room for 12 or fewer participants. For any size group under 260, our facility workers can arrange rooms in multiple dimensions. For example, we can open two of our 874-square-foot meeting rooms for theater seating of 120. There is a break room with vending machines on the first floor and a kitchen on the second floor.
Room Set-ups
The Coordinator, Conference Center & Community Engagement will coordinate all room set-ups with the DCCC Physical Plant Services Department. Once the meeting room has been set, the Conference Center does not have staff to change the set-up. All tables and chairs must remain within the conference rooms and may not be moved into the hallways or any other location within the building.
- Classroom
- Conference
- Theater
- U-Shaped
- Rounds
- Hollow Square
Building Hours of Operating
The DCCC Conference Center’s normal business hours are Monday-Friday from 8:00 a.m. to 5:00 p.m. Events may be scheduled outside of normal business hours; however, these events will incur additional charges for setup, security, cleaning, etc. Events scheduled outside of normal business hours Sunday-Thursday must end by 10:00 p.m. On Friday and Saturday evening, events must end by 12:00 a.m. The Conference Center building will be locked during all non-business hours except from one-half hour prior to a scheduled function until the conclusion of the scheduled function.
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Seating Capacities
Here are the seating capacities of our conference spaces:
|
Sq. Ft. |
Classroom |
Theatre |
U-Shaped |
Rounds |
Hollow Square |
| Meeting Room A |
874 |
36 |
90 |
22 |
48 |
28 |
| Meeting Room B |
874 |
36 |
90 |
22 |
48 |
28 |
| Meeting Room C |
874 |
36 |
90 |
22 |
48 |
28 |
| Meeting Room D |
874 |
36 |
90 |
22 |
48 |
28 |
| Meeting Rooms A-D |
3,535 |
160 |
250 |
- |
200 |
- |
| 1st Floor Meeting Room |
267 |
- |
- |
- |
- |
- |
| Sloped Classroom |
1,820 |
96 |
- |
- |
- |
- |
Once your meeting room has been set, we cannot change the setup.
Wedding/Reception Rate
Weddings and wedding receptions will be charged a flat rate of $1,000 for external clients and $500 for faculty, staff, students and registered alumni. Additionally, use of the Conference Center for weddings and receptions will only be offered during weekends from May through August, beginning with the first weekend following commencement and ending the last weekend prior to the start of classes.
Wedding and/or wedding reception fees include the following:
| a. |
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Wedding ceremonies will be allotted four hours on the event date. The building will be opened two hours prior to the start time of the event and closed 2 hours after the start time. Additional setup or cleanup time may be requested through the Coordinator, Conference Center & Community Engagement. |
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| b. |
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Wedding receptions will be allotted six hours on the event date. The building will be opened two hours prior to the start time of the event and closed 4 hours after the start time. |
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| c. |
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Both ceremony and reception will be allotted eight hours on the event date. The building will be opened two hours prior to the start time of the wedding and close six hours after the start time. |
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| d. |
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Clients will incur an additional fee of $50.00 per half hour should the event exceed the maximum allowable time. |
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| e. |
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A dance floor is available for rental at an additional fee of: |
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- 15 X 15 (approximately 50 people) - $500
- 21 X 21 (approximately 75 people) - $800
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| f. |
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The role of the Coordinator, Conference Center & Community Engagement is to ensure that the bride and groom, their respective wedding parties and invited guests follow and adhere to the policies and procedures of the Conference Center. The Coordinator, Conference Center & Community Engagement will also ensure that the facility is set according to specifications and coordinate with catering and outside vendors on set-up and breakdown times. The bride and groom must have a wedding coordinator who will, in consultation with the Coordinator, Conference Center & Community Engagement, direct their wedding party during the rehearsal, ceremony and reception. |
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